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Financial Aid

Work Study - Employment Policies

  • You MUST maintain at least half-time enrollment (6 credits for work study). If you graduate, withdraw, are dismissed by the college, or drop below halftime enrollment at any point in the term, you are no longer eligible to work under these programs. Students on Financial Aid Hold may not work until their hold is removed.
  • You CANNOT begin work until all payroll documents have been completed and you have returned the completed and signed Certificate of Eligibility form.
  • While enrolled in classes, you MAY NOT exceed a weekly average of 19 hours per week. A work week begins on Sunday and ends on Saturday. Both the student and supervisors are responsible for monitoring hours worked.
  • You MAY NOT earn more than your quarterly award. (The average hours per week is listed on your Certificate of Eligibility.) Once you have earned your full award, you MUST stop working unless the department provides the Work Study Office with a budget number prior to continuing work.
  • If you work multiple jobs or work as a work study student and institutional student employee, you cannot exceed the average weekly 19 hours when totaling all timesheets. If a student exceeds the average 19 hours per week for two (2) consecutive pay periods, that student may lose work study and institutional student employment eligibility.
  • Work study students may be permitted to work during school breaks if funding is available and if approved by the Student Employment Office.
  • **You must keep an accurate record of hours worked on your timesheet. Any falsification is grounds for immediate termination and sanction from all further work study at Spokane Community College.**
  • If you will be absent from work for an extended period (2 weeks or more) without making prior arrangements with your supervisor AND notifying the Work Study Office, your employment may be terminated and your Work Study award may be canceled.

Timesheets/Payroll

  • You are required to submit your timesheet by the last working day of the month.
  • Paychecks will be paid eith4er by direct deposit or mail to the student home address
  • You are not allowed to hold timesheets from month to month and submit multiple timesheets for prior months. Federal regulations prohibit students from working during their scheduled class times. You should provide a copy of your class schedule to your supervisor each term and arrange a work schedule that does not conflict with your classes.
  • Quarterly work study awards will not carry forward to future quarters; i.e. unused fall awards may not be used winter quarter. Awards may not be used in advance.
  • Any student who falsifies timesheets, misuses college equipment or supplies, or commits any other serious infraction or violation listed under WAC 132X - 60 - 90 of the Standards of Conduct for Students will be subject to disciplinary action by the appropriate campus authority as stated under WAC 132x - 60 - 100 Initial Disciplinary Proceedings of the Standards of Conduct for Students. Students who have been proven to have engaged in such conduct may expect serious consequences, including prosecution and/or termination from all work study programs.
  • The college is committed to assisting students with meeting their financial needs and giving students the opportunity to gain worthwhile job experience that will enhance their opportunities to gain full-time employment once they complete their programs. As a student worker, you are expected to do your best to be a good employee. This means coming to work on time, working your scheduled hours, notifying your supervisor if you will not be able to work, and completing assigned tasks in a satisfactory manner.
  • You are not paid to study. In order to receive any work study funds, YOU MUST WORK and report your hours each pay period as directed by your supervisor.
  • The intent of the college is to treat student workers comparable to regular employees. The expectation of the college is student workers will treat supervisors as "real" employers.

Spokane Community College
1810 N. Greene St.
Spokane, WA 99217-5399
For general information call:
509-533-7000 or
1-800-248-5644
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Spokane Community College
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